Policies & Forms

Sombrero Time private Spanish classes are held at the Granite Bay education center and are held 9 months from September-May, Tuesday-Friday following the Eureka Union School District Calendar. The following policies are in effect for the 2011-2012 school year:

Tuition Payment Policy

Tuition is due on the 1st of each month and is payable via either automated Bank Bill pay, Credit or Debit card.

All credit/debit card information is stored in an secured database for your protection. All hard copy payment forms are destroyed after data entry into the secured database.

Hand written checks are generally not accepted and only when approved on a case per case basis.

Tuition is considered delinquent on the 7th of the month, at which time a $50 late fee will be applied to your account. On time payment ensures your child’s seat is secured for the school year. Tuition is amortized over the school year and is not reduced for vacation, sickness or absences.

A 16% family sibling discount is available per the published tuition schedule for 2011.

Annual registration fees are non-refundable and cover student workbooks & class room supplies.

If, for any reason, you choose to discontinue your student from Sombrero Time we require a 30 day written notice to be provided.

Student Pick Up Policy

In order to ensure orderly and safe pick up of students arriving and departing the Sombrero Time education facility we ask all parents to observe the following policy and procedure:

Students should be dropped off 5 minutes before the start of class and picked up within 10 minutes after the end of class.

If you or your day care provider will be late for pick up please call or text 916.934.6223 with notification to ensure care is provided while you are in transit. Instructors may have to leave for other appointments immediately following the end of class so it is important to communicate when things unexpectedly change.

After school and Kinder students must be signed out by the parent or guardian listed on their registration form. Students will not be released from the class room until they have been signed out.

Alternate Pick up-We require you to authorize in writing anyone outside your immediate family that will be picking up your student/s. Please complete the “Student Pickup Authorization Pick Up” form at the beginning of the school year. Sombrero Time keeps these forms on file and tracks each student being pick up to ensure the safe transfer of your student from us to you.

Parents are responsible for managing their students once they have been signed out of the education facility. Please help us be good neighbors!

Absent Student Notification Policy

In the case your student will be absent from class due to illness, appointments, vacations or other reasons please notify Sombrero Time at least 24 hours in advance. We recognize at times this may be impossible due to life’s inconveniences. In these circumstances please contact us as early as possible: